Name Change in Marksheet

It's crucial for students to ensure the accuracy of their CBSE Class 10 and 12 mark sheets, as these documents hold significant importance throughout their academic and professional journey. The CBSE Class 10 mark sheet is particularly vital, often viewed as a birth certificate for academic records.

Mistakes in these documents can indeed lead to complications, impacting higher education admissions, job applications, and various other scenarios. Students should proactively review their mark sheets upon receiving them and promptly address any discrepancies or errors. Taking immediate steps to rectify mistakes can prevent potential issues in the future.

Numerous students encounter challenges related to the correction of their names in CBSE mark sheets. Whether it involves a misspelled name or inaccuracies in the father's or mother's name, rectifying such errors can be a demanding task for students. While some opt for affidavits, others navigate the complex process of visiting the CBSE office for corrections.

The unfamiliar and cumbersome nature of this process leads some students to forego rectifying the inaccuracies, allowing their names to persist in the same erroneous manner. In an effort to assist students, we outline the process for correcting names in CBSE Class 10th and Class 12th mark sheets.

What criteria need to be fulfilled for correcting a name?

A student has the opportunity to rectify the name in their Class 10th or Class 12th mark sheet in the following instances:

• Spelling errors in the student's name or surname.
• Spelling errors in the student's father's name or surname.
• Spelling errors in the student's mother's name or surname.

Documents Required

Educational Proof:

• Original Mark Sheet
• School Leaving Certificate
• Admission Documents

Identification Proof:

• Passport
• Driving Licence
• Aadhar Card
• Voters ID
• PAN Card
• Ration Card

Proof of Address:

• Aadhar Card
• Electricity Bill
• Ration Card (not mandatory)

Gazette Notification:

• Certificate of Gazette from the Central Government

Photograph:

• - One Passport Size Photo

Application Form:

• - Duly Signed Application Form with all details including Old & New Name, Correspondence Address, Contact Details, and Reason for Name Change.

Name Change Procedure for Educational Certificates

The process of changing the name on educational certificates closely mirrors the legal process of changing one's name.

The procedure encompasses five key steps:

Affidavit Submission Process

To initiate a name change, the first step involves creating an affidavit for the name change, and this can be accomplished with the assistance of a local notary. The affidavit should clearly articulate the reasons behind the desired name change. For instance, individuals may seek a legal name change after marriage, adopting a new name, or for reasons such as simplifying a name that is overly long or challenging to pronounce.

Newspaper Advertisement:

Following the correction process, it is essential to publish the name change in a minimum of two local newspapers. One publication should be in an English daily, while the other should be in a regional journal. This step ensures that your updated name is widely known through the press. It is advisable to retain copies of the newspapers for future reference.

Publication in the Gazette

After the necessary corrections are made, it is essential to have the updated information published in the official gazette of your residing state. This involves completing the name change form provided by the gazette office and obtaining duplicate copies. Submit these copies to the office for publication in the Government press, facilitating the gazette notification process. Access the Name Change Application by clicking here.

Verification

Now, it's time for your documents to undergo verification by the Department of Commerce and the Transport Secretary. To initiate this process, you are required to submit your documents.

Compose a letter addressed to the secretary expressing your intention to change your name. Kindly request permission for the name change.

Complete the name-changing deed form as part of the process.

Provide at least two copies of the local newspaper where your name change has been published.

Include an attested copy of the affidavit supporting the name change.

Attach a copy of your current identification, such as a PAN card, voter ID card, passport, etc.

Approval

Once the secretary approves your request, proceed to submit it to the local gazette office through the following link: https://egazette.nic.in/. Additionally, you will be required to pay a fee for the publication of the approved request in the newspaper.

After officially changing your name, you can now notify the educational institution about the updated information. It is recommended to visit the college administration office in person. Upon submitting the necessary documents to confirm the name change, the incorporation of your new name into your educational certificate is just a matter of time.